Managed Print Services, or MPS is a solution that helps businesses manage and optimize their printing setup. Instead of managing printers, supplies, and maintenance on their own, companies work with an MPS provider who takes care of everything for them.
How Does MPS Work?
When a company partner with an MPS provider, they start by analyzing the company’s business needs. The MPS provider looks at how many printers are being used, what the printing needs are, and how much is being spent. Based on this, they create a plan to make the printing process more efficient. This often includes installing new printers or updating old ones, setting up software to track usage, and automating tasks like reordering ink or toner.
MPS providers will monitor ink and toner levels and send replacements when they’re needed. They also take care of maintenance and repairs, so businesses don’t have to worry about downtime.
Additionally, MPS often includes tools that help companies reduce paper waste and improve document security by setting print quotas or adding secure printing features.
How Does MPS Help Business?
Time Savings
Many employees waste precious hours dealing with printing issues, like waiting for slow printers, troubleshooting malfunctions, or changing toner and ink. MPS changes that. With faster, more reliable printers and a service provider who manages priniting supplies and maintenance, employees can focus on their real work. Plus, your IT department won’t have to handle every little printer problem, giving them more time for important projects.
Better Printer Management
A good MPS provider takes the time to understand specific printing needs. Instead of just pushing the same printer everywhere, they figure out what each team really needs. This way, it helps companies avoid wasting money on unnecessary machines and ensure everything runs smoothly. They help find the right mix of devices and support that fits your workplace perfectly.
Boosting Productivity
MPS providers are not just printing experts. They know workflow too. They can recommend new workflows that reduce paper waste and enhance information sharing. For instance, they facilitate printing from mobile devices or even from remote locations through cloud solutions. This flexibility supports flexible work styles, allowing employees to print to the nearest printer, no matter where they are.
Enhanced Document Management
MPS also helps with managing documents more effectively. It helps businesses digitize workflows, making it easier to transition from paper to digital documents. This means less physical storage and quicker access to important files, reducing the chances of losing documents.
MPS also includes secure features like user authentication for print jobs and encryption for scanned files, ensuring sensitive information stays safe. Centralized management also streamlines scanning and copying, distributing tasks evenly and keeping everything running smoothly.
What Are the Different Billing Models in MPS?
Cost-Per-Page (CPP): This is the most common option. Customers pay a set fee for each page printed. The fee typically covers hardware, supplies, and maintenance. This billing model ties the costs directly to printing volume, making budgeting easier.
Toner Only: As the name suggests, this model charges customers for toner or ink cartridges only. This covers just the consumables, without including service or equipment costs.
Service Only: This model involves a flat fee for the services provided by the MPS provider, covering things like maintenance and support. And customers supply their own toner and other consumables.
Per Device: Customers pays a fixed monthly fee for each printer under the MPS agreement. This can be a predictable way to manage costs for organizations with multiple machines. This may include equipment leasing, toner, maintenance, and other services, depending on the contract.
G&G's Printing Solutions for MPS
To support MPS providers in operating more efficiently and keeping customers satisfied, we've developed specialized ink and toner cartridges tailored for Managed Print Services.
Real-Time Monitoring
The smart chips in our cartridges track ink and toner levels in real-time. This means the MPS provider will know exactly when their printer fleets running low and can send replacements at just the right time. There won't be early replacements or waiting until supplies are completely out.
Accurate Billing
With precise tracking supported by our cartridges, MPS providers can bill users for the actual number of pages they print. This clarity builds trust with customers, making invoicing straightforward and preventing any surprises when it comes to costs.
Efficient Supply Management
Since G&G’s smart chips provide accurate updates, the MPS provider orders supplies only when needed. This prevents overstocking and helps reduce waste.
